PowerPoint
PowerPoint Definition
PowerPoint is a presentation program developed by Microsoft. It is included in the standard Office suite along with Microsoft Word and Excel. The software allows users to create anything from basic slide shows to complex presentations.
PowerPoint is often used to create business presentations, but can also be used for educational or informal purposes. The presentations are comprised of slides, which may contain text, images, and other media, such as audio clips and movies. Sound effects and animated transitions can also be included to add extra appeal to the presentation. However, overusing sound effects and transitions will probably do more to annoy your audience than draw their attention. (Yes, we have all heard the car screeching noise enough times for one lifetime.)Most PowerPoint presentations are created from a template, which includes a background color or image, a standard font, and a choice of several slide layouts. Changes to the template can be saved to a "master slide," which stores the main slide theme used in the presentation. When changes are made to the master slide, such as choosing a new background image, the changes are propagated to all the other slides. This keeps a uniform look among all the slides in the presentation.When presenting a PowerPoint presentation, the presenter may choose to have the slides change at preset intervals or may decide to control the flow manually. This can be done using the mouse, keyboard, or a remote control. The flow of the presentation can be further customized by having slides load completely or one bullet at a time. For example, if the presenter has several bullet points on a page, he might have individual points appear when he clicks the mouse. This allows more interactivity with the audience and brings greater focus to each point.
PowerPoint presentations can be created and viewed using Microsoft PowerPoint. They can also be imported and exported with Apple Keynote, Apple's presentation program for the Macintosh platform. Since most people prefer not to watch presentations on a laptop, PowerPoint presentations are often displayed using a projector. Therefore, if you are preparing a PowerPoint presentation for a room full of people, just make sure you have the correct video adapter.
Microsoft PowerPoint Keyboard Shortcuts
| Action | Shortcut Key |
|---|---|
| Go to “Tell me what you want to do” | Alt + Q |
| Zoom | Alt + W, Q, Tab to value you want |
| Switch between outline and thumbnail pane | Ctrl + Shift + Tab |
| Move to next placeholder (if on slide’s last placeholder, this inserts a new slide) | Ctrl + Enter |
| Insert a new slide | Ctrl + M |
| Duplicate the current side | Ctrl + D |
| Increase font size | Ctrl + Shift + > |
| Decrease font size | Ctrl + Shift + < |
| Display the font dialog box | Ctrl + T or Ctrl + Shift + F |
| Change case | Shift + F3 |
| Apply superscript formatting | Ctrl + Equal sign |
| Apply subscript formatting | Ctrl + Shift + Plus sign |
| Remove manual character formatting | Ctrl + Spacebar |
| Center a paragraph | Ctrl + E |
| Justify a paragraph | Ctrl + J |
| Left align a paragraph | Ctrl + L |
| Right align a paragraph | Ctrl + R |
| Promote a paragraph in an outline | Alt + Shift + Left arrow |
| Demote a paragraph in an outline | Alt + Shift + Right arrow |
| Move selected outline paragraphs up | Alt + Shift + Up arrow |
| Move selected outline paragraphs down | Alt + Shift + Down arrow |
| Display outline heading level 1 | Alt + Shift + 1 |
| Expand outline text below a heading | Alt + Shift + + |
| Collapse outline text below a heading | Alt + Shift + – |
| Collapse or show all text or headings | Alt + Shift +A |
| Show or hide the grid | Shift + F9 |
| Show or hide the guides | Alt + F9 |
| Activate the pen tool during a show | Ctrl + P |
| Erase pen tool drawings during a show | E |
| Turn off the pen tool during a show | Esc |
| Change the pen to a pointer during a show | Ctrl + A |
| Hide the pointer or pen during a show | Ctrl + H |
| Move to the next hyperlink during a show | Tab |
| Make the screen go black during a show | B |
| Make the screen go white during a show | W |
| Stop or restart an automatic show | S |
| Return to the first slide during show | 1 + Enter |
| Group Items (with items selected) | Ctrl + G |
| Ungroup | Ctrl + Shift + G |
| During presentation, Go to slide number | Slide number + Enter |
| Copy formatting of selected shape | Ctrl + Shift + C |
| Paste formatting only to another shape | Ctrl + Shift + V |
| Insert hyperlink | Ctrl + K |
| Stop the show. Press S again to restart the show | S |
| End the slide show | Esc |
| Select to the end of a word | Ctrl + Shift + Right arrow |
| Select to the beginning of a word | Ctrl + Shift + Left arrow |
| Select all objects | Ctrl + A (on Slides tab) |
| Select all slides | Ctrl + A (in Slide Sorter view) |
| Select all text | Ctrl + A (on the Outline tab) |
| Delete one word to the left | Ctrl + Backspace |
| Delete one word to the right | Ctrl + Delete |
| Cut selected object or text | Ctrl + X |
| Copy selected object or text | Ctrl + C |
| Paste cut or copied object or text | Ctrl + V |
| Undo | Ctrl + Z |
| Redo | Ctrl + Y |
| Open Find dialog box | Ctrl + F |
| Cancel | Esc |
| Move to File tab ribbon | Alt + F, use letters to navigate |
| Move to Home tab ribbon | Alt + H, use letters to navigate |
| Move to Insert tab ribbon | Alt + N, use letters to navigate |
| Move to Design tab ribbon | Alt + G, use letters to navigate |
| Move to Transitions tab ribbon | Alt + K, use letters to navigate |
| Move to Animations tab ribbon | Alt + A, use letters to navigate |
| Move to Slide Show tab ribbon | Alt + S, use letters to navigate |
| Move to Review tab ribbon | Alt + R, use letters to navigate |
| Move to View tab ribbon | Alt + W, use letters to navigate |
| On the ribbon, to move between commands | Tab or Shift-tab |
| To move between groups on a ribbon | Ctrl + Right Arrow or Ctrl + Left Arrow |
| Activate a selected command on the ribbon | Spacebar or Enter key |
| Open a gallery on the ribbon | Spacebar or Enter key |
| Finish with a control on the ribbon and move back to the document | Enter key |
| Expand or collapse the ribbon | Ctrl + F1 |
| Help | F1 |
| Edit in selected placeholder | F2 |
| Repeat | F4 |
| Run a presentation | F5 |
| View the slide show from the current slide forward | Shift + F5 |
| Move clockwise among panes in Normal view | F6 |
| Move counterclockwise among panes in Normal view | Shift + F6 |
| Spellcheck | F7 |
| Display ribbon key tip letters | F10 |
| Opens Save As dialog box | F12 |
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